Company_
Secretary_
Assistant

Sectors

Silver Levene have built a particular reputation in the field of media and entertainment. Media and related clients now account for around 40% of the practice and we are privileged to work with some of the biggest names in entertainment – actors, writers, directors, producers, agents.

We also focus on a number of specific markets in legal, pharmaceutical, healthcare and property sectors.

Job Overview

We are looking for a Company Secretary Assistant to join our expanding organisation.

You will be self-motivated, able to work to tight deadlines, have excellent interpersonal and supervisory skills together with an ability and interest in understanding your clients’ business.

Start Date

Immediate / ASAP

 

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Duties & Responsibilities

  • Maintaining statutory records using Diligent cloud software.
  • Preparing board notices of meeting, board minutes and shareholder resolutions for routine matters.
  • Assisting with Confirmation Statement preparation and submission.
  • Filing of annual accounts and related updates.
  • Advising on Companies Act compliance.
  • Completing quarterly tasks as directed by the manager with minimal supervision.
  • Delegating tasks to more junior members of staff where appropriate.
  • Keeping a clear schedule of pending jobs and reporting to the manager on a weekly basis.
  • Resolving simple queries and referring more complex issues to more senior members of staff as appropriate.
  • Supervising more junior members of staff as appropriate, including checking their work and providing guidance as required.
  • Managing own time and that of any junior staff, recognising any problems at an early stage to ensure that jobs are completed.
  • Dealing with certification and notarising of documents.
  • Involvement in developing and updating our statutory manual of procedures.
  • Dealing with new client take-on procedures including money laundering requirements.

Qualifications and skills

  • Ideally Grad CG, holder of a CGI certificate or studying for one of these qualifications
  • Preferably graduate equivalent qualification or could be qualified by experience.
  • Computer experience – Outlook, Excel, Word and ideally Diligent company secretarial software
  • Communication – oral and written, ability to deal with variety of people in different environments
  • Organised – ability to deal with a variety of tasks and managing a varied workload.
  • Accuracy and attention to detail essential.
  • Client focused.
  • Commercially aware.
  • Team building skills.
  • Problem solving skills.
  • Ability to work well under pressure.

Terms and Conditions

Competitive Salary and benefits package

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